City Council - December 4, 2018

Updated 5 days ago

City Council: December 4, 2018

Chapters

CLOSED SESSION ANNOUNCEMENT (00:00:58)
PRESENTATIONS (00:10:42)

Certificates to Milpitas STEM winners of Santa Clara Valley Science and Engineering Fair • Swear in new Milpitas Fire Chief Brian Sherrard
PUBLIC FORUM (00:30:54)
4. Adopt a Resolution Reviewing and Accepting the (01:31:48)

California Government Code Section 66000 et seq. (“Mitigation Fee Act”) requires local agencies to provide an accounting of fees charged for development projects. The City has two basic accounting and reporting responsibilities under the Government Code. Section 66001(d) requires that, five years after collecting a development fee subject to this Code section and every five years thereafter, the local agency shall make findings with respect to any portion of the fee remaining unexpended, whether committed or December 4, 2018 Milpitas City Council Agenda Page 6 uncommitted. If the required findings are not made, the unexpended funds shall be refunded to the current property owners.
5. Approve the Agreement with Group 4 Architecture (01:37:33)

Milpitas City Hall was completed in 2003 and the floorplan of City Hall has remained largely unchanged over the years. As the City has grown, staffing levels have changed as well to match. Recently, the City has increased recruitment of employees to fill vacant positions, increase responsiveness and service levels to the public and reorganize departments to better respond to the current duties and demands.
7. Authorize the City Manager to Execute Amendmen (01:41:49)

On June 21, 2017 the City of Milpitas and Joseph Minton, a retired Police Officer, entered into a Retired Annuitant Employment Agreement. The term of the agreement was from August 1, 2018 to June 30, 2018. The services specified in the Agreement, including assistance with the implementation of a new Records Management System (RMS), Computer Aided Dispatch (CAD), and Silicon Valley Regional Communications Systems (SVRCS) for the Police Department. The initial contract was for 960 hours over the course of ten months at the rate of $58.79 per hour for a total first year contract amount of $56,438.40.
11. Authorize the City Manager to Execute Amendme (01:44:44)

The City entered into a Franchise Agreement with Milpitas Sanitation, Inc. (MSI) for the citywide collection and hauling of solid waste, organics, and recycling materials on November 14, 2016. The term of the agreement was for 15 years from September 6, 2017 to August 31, 2032. Two amendments to the agreement were previously executed. Amendment No. 1 changed the program start date from September 6, 2017 to December 1, 2017 and Amendment No. 2 clarified an entity providing postcollection services to MSI as an “Approved Facility.”
12. Receive Report on Recommendation to the Mayor (02:12:15)

The Mayor and Council formed the City Council Subcommittee on Commissions on December 19, 2017 to review and recommend applicants to serve as Commissioners for final approval. The subcommittee has recommended 32 successful commissioner appointments and reappointments.
13. Approve an Amended and Restated Subdivision Im (02:19:46)

On March 20, 2012, the City Council approved a Major Tentative Map, Site Development Permit, and Conditional Use Permit to allow development of The District, a project comprised of four mixed-use buildings on 13 acres located at 1315-1600 McCandless Drive (Resolution No. 8165). At that time, the applicant informed the City that one of the four mixed-use buildings (Lot 1) would include the development of a grocery store on the ground floor.
16. Adopt a Resolution Approving the Cooperative P (02:53:34)

The City of Milpitas is a participant in the Silicon Valley Regional Interoperability Authority (SVRIA). In 2001, the Santa Clara County/City Managers Association (including the City of Milpitas) agreed to jointly fund a countywide radio interoperability and public safety radio & data communications network to improve public safety and emergency services, which is referred to as the Silicon Valley Regional Communications System (SVRCS).
17. Accept and Receive the Armored Rescue Vehicle (03:05:40)

On August 15, 2017, City Council approved the purchase of an armored rescue vehicle and directed staff to create a policy governing the use of the vehicle. The Police Department held three community meetings in September of 2018 and, in October 2018, published an online survey to solicit community input on the deployment policy. The Police Department presented the armored rescue vehicle policy to the Public Safety Emergency Preparedness Commission on November 15, 2018.
18. Accept the City’s Comprehensive Annual Finan (03:26:02)

The Comprehensive Annual Financial Report (CAFR) of the City of Milpitas, Agreed Upon Procedures Report on Compliance with the Appropriations Limit Increment, Required Communications, and the Memorandum on Internal Control (MOIC) for the fiscal year ended June 30, 2018 are presented to the City Council for review
19. Receive a Report on Updated Five-Year Forecast (03:26:37)

As noted in the Fiscal Year 2017-18 CAFR staff report, there was a surplus of $20.07 million in FY 2017-18. In order to minimize the variance between budgeted and actual amounts in any given fiscal year, staff is making process improvements such as more accurate revenue and expenditure projections and continued tracking and timely adjustment of the budget throughout the fiscal year. This report provides a financial status for this fiscal year as of October 31, 2018, and also an updated Five-Year Forecast for the City’s General Fund.
20. Receive a Report on Fiscal Year 2019-20 Operat (04:58:10)

The development process for the Fiscal Year (FY) 2019-20 and 2019-2024 Capital Improvements Program (CIP) will commence in December 2018 and staff is currently making preparations for both processes as well as associated processes, such as update of the Master Fee Schedule, the development fee study, compensation and classification studies, and staffing analyses.
REPORTS OF MAYOR & COUNCILMEMBERS (04:58:45)
21. Next Regular Council meeting: December 18, 201 (04:59:32)
ADJOURNMENT (05:00:03)