South Portland City Council

South Portland City Council - March 19 2026

Updated about 10 hours ago

South Portland City Council - March 19 2026

Chapters

Executive Session (00:00:09)
The meeting began with a motion to enter executive session, moved by Councilor Matthews and seconded by Councilor Coleman.

The meeting opened with a request for a motion to go into executive session. Councilor Matthews moved the motion and it was seconded by Councilor Coleman. The motion was passed unanimously by those present.
Call to Order (00:00:44)
The South Portland City Council meeting was officially called to order.

The meeting of the South Portland City Council was officially called to order. The chairperson announced the commencement of the meeting.
Pledge of Allegiance (00:00:52)
Participants were invited to join in the Pledge of Allegiance to the United States of America.

Attendees were invited to participate in the Pledge of Allegiance to the flag of the United States of America, pledging to the nation under God, indivisible, with liberty and justice for all.
Roll Call (00:01:24)
Councilors West, Coleman, Walker, and Scott confirmed their attendance.

During the roll call, the presence of Councilors West, Coleman, Walker, and Scott was confirmed, indicating they were present at the meeting.
Approval of Minutes (00:01:33)
The minutes were accepted by unanimous consent without any changes suggested.

A motion was made to accept the minutes of the previous meeting. It was agreed by unanimous consent to approve the minutes as no changes were suggested.
Agenda Amendment (00:01:55)
The agenda was amended to rearrange the order of business, moving Old and New Business to a different part of the meeting.

A motion was made to amend the night's agenda to change the order of the proceedings. Specifically, the order of Old and New Business was adjusted. The motion was passed with a unanimous vote.
Consent Calendar and Proclamations (00:03:09)
Items on the consent calendar, including proclamations for Miss South Portland and a committee member, were discussed and approved.

The council reviewed and approved the consent calendar items, which included proclamations acknowledging Savannah Johnson as Miss South Portland and Julia Shane for her contributions to the Jet Port Noise Advisory committee. A public arts appointment was also part of the consent items. The items required a majority vote and were approved by unanimous consent.
Public Comments and Rules (00:06:26)
Public comment rules were outlined, allowing citizens to speak for up to three minutes on any topic on or off the agenda.

The rules for public comments were read, inviting members of the public to speak on agenda or non-agenda topics during designated discussion periods. Each speaker is allowed up to three minutes, with specific rules regarding when and how they can comment on agenda items.
Presentation and Recognition of Miss South Portland (00:07:51)
Savannah Johnson was recognized as the new Miss South Portland, with a proclamation read and presented to her.

The council presented a proclamation to Savannah Johnson, recognizing her achievements and role as Miss South Portland. Savannah, a student at SMCC, was acknowledged for her community service initiative, 'Everyone Deserves a Place,' and her dedication to promoting inclusivity. The proclamation highlighted her academic pursuits and community involvement.
Committee Recognition and Presentation (00:17:55)
A former Gardner City Council member was recognized, and Aubrey Strau presented on stormwater management.

The council recognized a former Gardner City Council member present at the meeting. Aubrey Strau, Storm Water Coordinator, then provided an annual update on the city's municipal stormwater permit and related activities as part of the MS4 program.
Discussion on Salt Reduction and New Technologies (00:33:58)
Discussion on techniques to reduce salt usage and new technologies for road pretreatment to prevent ice formation.

The meeting discussed methods to reduce salt usage, including a grant application for technology to pretreat roads with liquid brine before storms, aiming to prevent ice formation and reduce salt use.
Impaired Waters Program Update (00:34:32)
Update on the impaired waters program addressing urban impaired streams and projects to mitigate their condition.

The impaired waters program was discussed, focusing on five urban impaired streams affected by development. Projects to mitigate these impairments include updates to the Trout Brook watershed management plan and other initiatives.
Willard Beach and Other Watershed Projects (00:35:46)
Discussion on ongoing work at Willard Beach and updates on various watershed management projects.

The meeting highlighted ongoing efforts and projects at Willard Beach, including a recent presentation about the beach, and updates on watershed management plans for Trout Brook, Long Creek, and Red Brook.
MS4 Permit Compliance and Interdepartmental Cooperation (00:36:41)
Discussion on MS4 permit compliance involving multiple departments and the importance of interdepartmental cooperation.

The discussion emphasized the multifaceted nature of complying with the MS4 permit, involving departments like planning, public works, and code enforcement, and the need for cooperation among them to meet permit requirements.
Community Engagement and Upcoming Events (00:37:25)
Information on community engagement events including a film screening, open house at the wastewater treatment plant, and hazardous waste day.

Upcoming community engagement events were announced, such as a film screening, an open house at the wastewater treatment plant, and a hazardous waste collection day, to raise awareness and engage the community.
Pearl Street Pump Station Project Update (00:40:28)
Update on the Pearl Street Pump Station project including timeline, costs, and impacts on sewer rates.

The council received an update on the Pearl Street Pump Station project, detailing project timelines, expected costs, and potential impacts on sewer rates. The project aims to address aging infrastructure and improve capacity.
Sludge Dewatering Process Upgrade (00:42:00)
Discussion on upgrading the sludge dewatering process to improve efficiency and reduce transportation costs.

Plans to upgrade the sludge dewatering process were discussed, involving new centrifuges to replace outdated equipment, which would improve the efficiency of dewatering sludge and reduce transportation costs by producing a drier sludge cake.
Budget and Financial Reports for Water Resource Protection (00:45:02)
Presentation of budgetary impacts and financial planning for water resource projects, including revenue bonds and anticipated rate increases.

A detailed financial report was presented, covering the budgetary impacts of water resource projects, the issuance of revenue bonds, and the need for rate increases to support debt service. Financial feasibility studies were also discussed.
Revenue Bond Process and Impacts (00:53:01)
Explanation of the revenue bond process and its impacts on the city's financial planning and rate structures.

The process of issuing revenue bonds to finance water resource projects was explained, including the financial implications, the need for increased revenues, and the projections for future rate adjustments.
Comparative Sewer Rate Analysis (01:00:02)
Comparative analysis of sewer rates with surrounding communities and impact of upcoming infrastructure investments.

A comparative analysis was provided, showing South Portland's sewer rates relative to nearby communities. It was highlighted that despite upcoming increases, the rates would remain competitive due to necessary infrastructure investments.
Discussion on Sewer Fund Reserves and Revenue Bond Arrangements (01:05:17)
Discussion on the self-sustaining nature of the sewer fund, reserve accounts, and potential for restructuring rates to build more capacity.

The council discussed the nature of the sewer fund, which is self-sustaining and operates on its own fees. Questions were raised about whether there is a reserve account funded from sewer revenue. It was clarified that while reserves exist, they are primarily for emergencies and not built up for future projects. The council also discussed the need for potential restructuring of rates to allocate funds for capital and debt service, aiming to build more capacity and reduce future financing needs.
Inquiry about Use of TIF Funds in Sewer Projects (01:07:36)
Inquiry about the potential use of TIF funds to reduce costs in sewer projects, with no decisions made yet.

Councilor West inquired about the reference in the staff report to using TIF (Tax Increment Financing) funds to reduce costs in sewer projects. It was stated that no decisions have been made yet, as they are waiting for bid results and further cost analyses. The council acknowledged recent amendments to TIF and the need to evaluate what funds might be available, keeping in mind other community needs for TIF funds.
Public Comment Session (01:13:03)
Public comment session with residents expressing concerns about local issues, including police actions and the impact of federal immigration enforcement.

The public comment session included several residents voicing concerns about various issues. Tim Honey from the Tossa Tanks campaign highlighted community support for the Hill Street Tank Farm redevelopment and urged the city to engage with Suncor. Jim Hoy requested transparency on the city's litigation and FOIA requests. Several residents expressed concerns about the police department's interactions with federal immigration agents, citing distrust and fear within the community. They emphasized the need for accountability and better communication from city leaders.
Public Comments (01:43:06)
Public comments section where citizens express concerns and inquiries.

The public comments section of the meeting was closed at this time. Citizens had the opportunity to voice their concerns and inquiries to the council. It was noted that a question was raised about whether the chief would address the meeting.
Chief of Police Address (01:43:13)
The Chief of Police addressed concerns and issues raised by the community.

The Chief of Police addressed the council and the public, expressing his disappointment in the current situation and apologizing for any actions that may have led to mistrust. He spoke about the need for better communication and collaboration with law enforcement partners and clarified the department's stance on cooperation with ICE.
Discussion on Litigation Against the City (01:51:02)
Discussion on current litigation and claims against the city.

The city manager discussed the current litigation and claims against the city, noting that there is one active lawsuit and another claim related to a forward request. It was emphasized that the city has insurance coverage to manage potential financial liabilities.
Council's Knowledge and Communication on ICE Texts (01:52:36)
Discussion on the council's knowledge and communication regarding ICE text messages.

The council discussed when they were informed about the ICE text messages and how they communicated this information. It was noted that there was hesitation to announce information publicly due to concerns about accuracy and potential changes in circumstances.
Review of Chief's Text Communications (01:55:17)
Council reviewed the chief's text communications for compliance with directives.

The council reviewed the text communications of the Chief of Police to ensure they were not in violation of the council's directives regarding cooperation with ICE. The chief asserted that neither he nor his officers cooperated with ICE on immigration enforcement.
Public and Council Discussion on Accountability and Communication (01:57:02)
Public and council discussions about accountability and communication regarding ICE actions.

The council and public engaged in a discussion about accountability regarding the ICE situation. The city manager and other council members expressed their support for the chief and their understanding of community concerns. The need for improved communication and trust was emphasized.
Rental Assistance Proposal Discussion (02:10:33)
Discussion on the proposal for rental assistance for those affected by federal immigration enforcement.

The council discussed a proposal to allocate $100,000 from the undesignated fund balance to Project Home for rental assistance to South Portland residents impacted by federal immigration enforcement activity. The proposal was supported by several council members as a way to address community needs.
Public Comment on Rental Assistance (02:12:30)
Public comments on the rental assistance proposal were heard.

During the public comment period, citizens expressed support for the rental assistance proposal, emphasizing its importance in preventing evictions and additional trauma in the community.
Public Comments (02:18:32)
Members of the public express concerns about the use of taxpayer money without approval and discuss issues affecting vulnerable residents.

Several members of the public took the opportunity to comment on various issues. Concerns were raised about the council using money from the general fund and taxpayers without their approval. Speakers highlighted that it is taxpayer money and expressed differing opinions on whether the council's actions were justified. There was a discussion on the support for vulnerable residents and the collaborative efforts of the council to find solutions.
Motion and Vote on Ordinance (02:20:27)
A motion regarding the ordinance was voted on, resulting in a 6-to-1 vote in favor of the motion.

The council conducted a motion and vote on an ordinance. The motion was put forward and, after a discussion, the vote was 6 in favor and 1 against, leading to the motion carrying forward.
Public Hearings and Actions (02:20:58)
Public hearings were conducted on various orders, including a gaming machine license and a new establishment with a liquor license.

The council moved on to public hearings. An operating machine gaming license for an existing business was discussed. This business was looking to expand by adding a game machine, and notices had been sent to neighbors with no public comments received. A new food establishment with a liquor license was also discussed, with the location being the former SME barbecue. All relevant documentation was processed, and no public concerns were raised.
Workshop Discussion on Mahoney Project (02:23:09)
A detailed workshop discussion on the Mahoney project, including cost estimates, design options, and community involvement.

The council engaged in a comprehensive workshop discussion about the Mahoney project, focusing on the current status, cost estimates, and design options. The discussion included whether to proceed with a scaled-down project or explore other locations for city hall. Public comments were invited, with several community members expressing their views on the project, its potential impact, and the importance of taking time to make informed decisions. The possibility of involving the community more deeply and exploring public-private partnerships was also discussed.
Discussion on Mahoney Project and City Center Development (02:55:31)
Councilors discussed various ideas for the Mahoney Project, including utilizing the space for public and profit-making enterprises, the possibility of a library, and funding options.

Council members discussed multiple options for the Mahoney Project, including using parts of the building for profit-making enterprises that are publicly owned and do not rely on tax-exempt funding. They considered partnering with developers for housing to help finance the project without burdening taxpayers. Emphasis was placed on rescheduling to ensure a comprehensive approach to the project, focusing on reducing confusion and complexity. The councilors expressed a desire for Mahoney to serve as a city center and arts community space, with discussions on whether to include city hall offices. Several councilors noted the need for a thoughtful approach to funding and project planning, with the aim of achieving a vision that benefits the community for the next century.
Public-Private Partnership and Funding Exploration (03:07:01)
The council considered engaging with developers for public-private partnerships at Mahoney and explored various funding strategies.

The council discussed the potential of engaging with developers via an RFP process to explore public-private partnerships for the Mahoney Project. There was interest in creative solutions for funding, including leasing space for retail or other uses to generate revenue. The councilors debated the timing and approach of such partnerships, considering the current market conditions and the need for a sustainable financial plan. They also deliberated on the role of the Mahoney committee in moving these discussions forward and the importance of having a well-thought-out strategy before proceeding.
Consideration of Library and City Office Needs (03:15:59)
The council discussed the integration of the library and city offices into the Mahoney Project and contingency plans if referendums do not pass.

The councilors considered how to integrate the library and city offices into the Mahoney Project, focusing on the immediate and future needs of these facilities. They acknowledged the importance of having contingency plans if referendums for funding the project do not pass. Discussions included maintaining the quality of city services and ensuring that any redevelopment aligns with the community's vision and financial capabilities.
Old and New Business (03:27:00)
Action was taken on various orders related to the Mahoney Project, including removing police station references and adjusting timelines.

During the session on old and new business, the council addressed several orders related to the Mahoney Project. They moved to withdraw certain orders, amended others to remove references to the police station, and discussed adjusting timelines for the project. The council emphasized the need for flexibility and responsiveness to changing project requirements and community needs.
Discussion on Ordinance Amendment for Marijuana Storefronts (03:30:39)
The council discusses a proposed ordinance amendment to allow existing marijuana storefronts to co-locate adult use and medical licenses without losing land use rights due to license lapses.

The meeting begins with a discussion on a proposed ordinance amendment that would allow existing marijuana storefronts to co-locate adult use and medical licenses. The proposal aims to address an over-concentration issue by allowing businesses to diversify their product offerings without losing their land use rights if they lapse in license renewal. Staff explains the complexities of current regulations and the potential impact on existing businesses. The council also considers the implications of licensing lapses and the challenges of maintaining business operations under the current ordinance.
Public Comment and Council Decision (03:59:00)
Public comment is opened and closed without comments. The council discusses and votes on the ordinance amendment proposal, considering over-concentration and business stability.

The council opens the floor for public comment on the ordinance amendment proposal, but no public comments are made. The council then deliberates on the implications of the proposed changes, particularly how they would impact over-concentration of marijuana storefronts in certain areas of the city. The discussion includes consideration of how the changes could provide stability for existing businesses by allowing them to diversify their offerings. The council votes on the proposal, taking into account both the planning board's recommendation and staff input.