Oshtemo Township - Township Board - February 25, 2025 Meeting

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Oshtemo Township - Township Board - February 25, 2025 Meeting

Updated about 3 hours ago

Public Works Director Anna Horner updates the board on road projects funded through the PAR Program, emphasizing the importance of coordinating with upcoming sewer expansions. The board reviews safety policy revisions, particularly around visitor access within the Township offices. A temporary appointment of Attorney Jim Porter as Deputy Supervisor is approved due to Supervisor Libby Bell's upcoming travel. The meeting also highlights community engagement and upcoming public information sessions regarding major road improvements.

Chapters

Pledge of Allegiance (00:00:45)
The meeting began with the Pledge of Allegiance led by the board.

Oshtemo Charter Township board meeting began with the Pledge of Allegiance to the flag of the United States of America.
Remote Location Identification (00:01:14)
Board members who are eligible to participate remotely were identified.

The board identified members participating remotely, including Trustee Kristin Cole, who joined from home for medical reasons.
Sharing Township Mission, Vision, and Core Values (00:01:51)
A part of the Township mission, vision, and core values was shared by a board member.

Trustee Chapman read a part of the Township mission, vision, and core values, highlighting fair treatment to all people.
Public Official and Community Partner Updates (00:02:13)
Opportunity for public officials and community partners to provide updates. No updates were given.

The board called for updates from public officials and community partners. No representatives were present or had raised hands to provide updates.
Work Session - USDA Neighborhood Expansion Projects (00:02:40)
Presentation by Public Works Director on USDA neighborhood expansion projects and updates.

During the work session, Public Works Director Anna Horner presented updates on USDA neighborhood expansion projects, including sewer projects, funding strategies, and timelines for upcoming phases.
Welcome and Opening Remarks (00:30:00)
Opening remarks and welcome to the meeting, setting the tone for the agenda.

The meeting begins with opening remarks, welcoming all attendees and setting the tone for the agenda items to be discussed.
Discussion of Board Meeting Policy and Procedure (00:30:28)
Discussion on the board meeting policy and procedure, focusing on agenda distribution timing.

The board discussed the timing of agenda distribution to ensure members have adequate time to prepare for meetings. This was in response to a request for more preparation time by Trustee Zora.
Approval of the Agenda (00:32:03)
Discussion on the importance of approving the agenda and best practices for agenda management.

Discussion on the importance of approving the agenda at the start of the meeting, ensuring all members have the correct version, and best practices for agenda management.
Agenda Management Practices (00:32:26)
Discussion on improving agenda management and ensuring consistency in memos and motions.

Discussion on improving agenda management by ensuring consistency in memos, motions, and objective statements. Suggestions for standardizing the format of memos and discussing changes before meetings.
Consent Agenda Concerns (00:34:32)
Concerns about the consent agenda being too inclusive and suggestions for improvement.

Concerns were raised about the consent agenda being too inclusive, leading to confusion and missed discussions on important topics. Suggestions were made to limit the items on the consent agenda to ensure adequate discussion.
Public Comments and Consent Agenda (00:44:46)
Discussion on handling public comments related to consent agenda items and ensuring awareness.

Discussion on how to handle public comments related to consent agenda items, ensuring that board members are aware of public concerns and can address them appropriately during meetings.
Policy Review and Board Retreat Planning (00:50:39)
Discussion on reviewing existing policies and planning for a board retreat to address priorities.

Discussion on the need to review existing policies and the process of planning for a board retreat. Suggestions for topics to cover during the retreat, including policy reviews, board priorities, and organizational goals.
Call to Order (01:15:56)
The regular meeting of the Oshtemo Township board is called back to order.

The regular meeting of the Oshtemo Township board is called back to order, and the board proceeds to the next item on the agenda.
Public Comment on Non-Regular Session Item (01:16:01)
Residents are invited to address the board on non-regular session items.

Residents such as Andrea Lundgren and Amy Eva address the board with concerns about board appointments and issues with Hopewood apartments, respectively.
Consent Agenda (01:21:10)
Approval of meeting minutes, budget amendments, and board appointments are considered.

The board considers items on the consent agenda including meeting minutes, budget amendments for financial fees and GIS service, a board appointment for the downtown development authority, and a parks intern job description.
Employee Spotlight (01:22:34)
Recognition of Aaron Phillips, fire department administrative assistant, for exemplary service.

Aaron Phillips is recognized for her outstanding contributions to the fire department and community, including her administrative support and commitment to the department's mission.
Board Appointment for Downtown Development Authority (01:28:18)
Discussion and approval of Robert Redmond's appointment to the DDA.

The board discusses the process of board appointments and approves the appointment of Robert Redmond, a business owner within the DDA, to the Downtown Development Authority.
Safety and Security Policy Revisions (01:32:54)
Proposed amendments to Township safety policies, including visitor badges and access codes.

The safety committee proposes revisions to the Township's safety policies, including the implementation of visitor badges and clarification of access codes for employees and elected officials.
Discussion on Visitor Access Policy (01:45:01)
Discussion on clarifying visitor and vendor access policy in employee areas for safety and operational concerns.

The meeting discussed the current policy on who is allowed in employee areas, specifically focusing on visitors and vendors. Concerns were raised about safety and practicality, with suggestions to clarify and possibly redefine terms to ensure both security and operational efficiency.
Budget Amendment for Road Projects (01:59:49)
Discussion and approval of budget amendment for road projects with the Road Commission to cover matching funds and additional expenses.

Anna discussed the budget amendment needed for the road projects. The township participates in PAR projects with the Road Commission, requiring a budget amendment to cover matching funds and additional expenses for road maintenance and improvements.
Temporary Appointment of Township Attorney (02:08:52)
Temporary appointment of Township Attorney Jim Porter as deputy supervisor during Supervisor Bell's absence.

Supervisor Bell discussed his upcoming trip and the need for a temporary appointment of the Township Attorney Jim Porter to handle day-to-day operations and statutory obligations in his absence.
Public Comment (02:14:13)
Opportunity for members of the public to provide comments on the discussed agenda items.

The meeting opened for public comments where members of the public could voice their opinions or concerns regarding the items discussed in the meeting, but no public comments were made.
Trustee Updates (02:14:36)
Trustees provide updates on various topics, ranging from personal news to concerns about national discourse.

Trustee Cole hopes to be mobile and back in person soon. Trustee Ford expresses concerns about national discourse and government operations. Trustee Chapman discusses committee meetings on environmental health and planning, emphasizing respect and open-mindedness in community discourse.
Friends in the Parks and Thought Leaders Group (02:17:54)
Trustee Sakura discusses the Friends in the Parks group and the Thought Leaders Group's activities and plans.

Trustee Sakura talks about the finalized music in the park concerts with a great lineup of local bands. They also discuss a new trail marking system for parks and a prioritization chart used by the Thought Leaders Group for the new comprehensive plan.
Clerk's Updates (02:20:00)
Clerk Firmer updates on a local clerks' meeting and hopes to pass on the title of president.

Clerk Firmer mentions an upcoming local clerks' meeting where they hope to offload the title of president of the local clerks association to someone else.
Treasurer's Updates (02:20:39)
Treasurer Boka updates on the last day for dog registrations and tax payments.

Treasurer Boka informs that Friday is the last day for dog registrations and tax payments, with extended hours for tax payments. Anything in the Dropbox before midnight will be considered on time.
Supervisor's Updates (02:21:30)
The Supervisor provides updates on meetings and projects, including regional water negotiations and HR department issues.

The Supervisor attended several meetings, including regional water negotiations and HR board work, and discussed partnerships, federal funding, and community projects. They also mentioned the Hopewood situation and upcoming MDOT projects.

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