December 30, 2025 Road Commission of Kalamazoo County

Updated about 13 hours ago

In the Kalamazoo County Road Commission Meeting on December 30, 2023, the board addresses several key issues to wrap up the year. They discuss and approve budget amendments due to increased winter maintenance costs, review bids for road maintenance and signage, and authorize the transfer of funds to cover local road deficits. The meeting also highlights the collaborative efforts with the City of Kalamazoo for various road services. Public comments focus on concerns about snow plowing effectiveness, particularly in Cooper Township. The board emphasizes the importance of their work in maintaining road safety and infrastructure, especially during the challenging winter season.

Chapters

Welcome and Call to Order (00:00:09)
The meeting began with a welcome to the commissioners of Kalamazoo County.

The meeting was called to order with a welcome to the commissioners of Kalamazoo County, acknowledging some commissioners were absent.
Public Comment Guidelines (00:00:36)
Guidelines for public comments were read, including time limits and procedures for participation.

Ms. Friday read the public comment guidelines, outlining the procedures for making public comments at the beginning and end of the meeting, including time limits and instructions for in-person and Zoom participation.
Pledge of Allegiance (00:01:38)
The Pledge of Allegiance was recited by those present.

The attendees joined in reciting the Pledge of Allegiance to the United States of America.
Approval of Agenda (00:02:07)
The agenda for the meeting was approved with no objections.

A motion was made and seconded to accept the prepared agenda. The motion carried without any objections from those present or online.
Approval of Minutes (00:03:13)
Minutes from the previous meeting were approved.

A motion to approve the minutes from the prior meeting was made and seconded. The motion carried with no objections.
Approval of Payroll and Vendor Accounts (00:03:49)
Payroll and vendor accounts were approved for payment.

The board approved the payroll in the amount of $225,782.32 and vendor accounts. A motion was made and seconded to approve these accounts, and the motion carried.
Public Comment on Non-Agenda Items (00:04:55)
Public comments were invited for non-agenda items. No comments were made.

The floor was opened for public comments on non-agenda items both from those present and online, but no comments were received.
New Business - Approval of Bid (00:05:23)
Approval of sign installation and maintenance services bid.

The board discussed and approved the bid for sign installation and maintenance services. This bid is part of a cooperative agreement with the city, and the board recommended awarding the bid to the low bidder meeting specifications.
New Business - Third Party In-Kind Contributions (00:09:55)
Approval of in-kind contributions for the Unified Planning Work Program.

The board considered and approved the third-party in-kind contributions for the Unified Planning Work Program, which supports federal funding for local transportation planning.
New Business - Budget Amendment (00:13:34)
Approval of Budget Resolution Number Three to adjust for winter maintenance costs.

Due to higher than anticipated winter maintenance costs, the board approved Budget Resolution Number Three to reallocate funds within the budget to cover these expenses, ensuring no line item overages.
New Business - Fund Transfer (00:18:57)
Approval to transfer funds to balance the local road fund deficit.

The board approved a transfer from the primary road fund to the local road fund to cover the anticipated deficit, ensuring compliance with financial reporting requirements.
New Business - Road Mileage Certification (00:21:25)
Approval of road mileage certification for state reporting.

The board approved the road mileage certification, which is required for state reporting and impacts the distribution of transportation funds. The certification included several road name corrections.
Public Comment on Non-Agenda Items (00:29:29)
Public comments were invited again for non-agenda items. One comment was made regarding snow removal concerns.

During the second public comment period, a representative from Cooper Township expressed concerns about snow removal by contracted plowers in certain areas.
Managing Director's Report (00:32:07)
The managing director reported on upcoming events and ongoing projects, including winter maintenance challenges.

The managing director provided updates on upcoming events, township planning, and the challenges faced with winter maintenance this season, highlighting the high costs incurred.
Commissioner Comments (00:36:04)
Commissioners shared holiday wishes and brief comments.

Commissioners took the time to share holiday greetings and noted the absence of Commissioner Kennedy. No official comments were made.
Commissioner Reports (00:37:23)
Commissioner Thompson attended the Board of Public Works meeting discussing Oshtemo Township sewer project and next year's calendar.

Commissioner Thompson attended the Board of Public Works meeting where important topics such as the Oshtemo Township sewer project proposed bond and the setting up of next year's meeting calendar were discussed. He also extended New Year wishes and thanked the staff for their hard work, especially in snow plowing.
Attendance and Meetings (00:37:54)
Commissioners attended various meetings and wished everyone a happy holiday season.

Commissioners reported on their attendance and participation in various meetings, including the CATS meeting, and extended their wishes for a safe and happy holiday season. They also acknowledged the hard work and dedication of staff on public safety and roadway issues.
Adjournment (00:38:57)
The meeting was adjourned after a motion by Thompson, seconded by Davis.

A motion to adjourn the meeting was made by Commissioner Thompson and seconded by Commissioner Davis. The motion was carried unanimously, and the meeting was officially adjourned for the year.