Comstock Charter Township - September 1, 2026 Comstock Charter Township Parks and Recreation Board

Updated about 5 hours ago

During the Special Meeting of the Charter Township of Comstock Parks and Recreation, the board discusses the park director job description and the process for hiring a new director. The meeting includes reviewing the draft job description, discussing compensation and budget considerations, and establishing an interview committee. Katie Justa is appointed as interim director, with discussions on her compensation. The meeting also covers the need for better-defined hiring procedures and the involvement of the township supervisor in the process.

Chapters

Call to Order (00:00:46)
The special meeting of the Charter Township of Comstock Parks and Recreation was called to order.

The meeting was officially called to order to begin the proceedings for the Charter Township of Comstock Parks and Recreation.
Approval of Agenda (00:01:00)
The agenda for the meeting was presented and approved without any objections from the attendees.

The agenda for the meeting was presented to the attendees, and a motion was made to approve it as presented. There were no objections, and the motion was carried.
Public Comment (00:02:28)
There were no public comments made during the designated time for public input.

The agenda item for public comment was opened, and attendees were asked if there were any comments from the public. It was noted that there were no public comments, and the meeting proceeded to the next agenda item.
Park Director Job Description (00:02:42)
The draft job description for the Park Director position was reviewed, and feedback was discussed.

The attendees were presented with a draft job description for the Park Director position, which included minor edits from the previous description. It was noted that Ms. Bush had already reviewed the document and provided feedback. The discussion included the need to confirm budget support for the position and considerations for including compensation information in the job posting.
Approval of Minutes (00:03:03)
The approval of minutes from the last meeting was deferred due to their unavailability.

The agenda item for the approval of minutes from the previous meeting was acknowledged, but it was noted that the minutes were not available. The attendees were informed that this was an error in the agenda and that the minutes would be reviewed in the future.
Hiring Process for Park Director (00:20:21)
The hiring process for the Park Director was outlined, including responsibilities for recruiting and interviewing.

The procedure for hiring a new Park Director was outlined, covering steps such as confirming job description and budget authorization, recruiting and interviewing candidates, and the involvement of the Parks Commission in the hiring decision. The discussion covered the use of job posting sites and the receipt of applications.
Interim Park Director Appointment (00:46:03)
Katie Justa was appointed as the interim Park Director during the hiring process for a new director.

Katie Justa agreed to serve as the interim Park Director while the hiring process for a new director was ongoing. The discussion included providing a stipend for her additional responsibilities, as she would be managing both her current duties and the interim director role.
Discussion on Hiring Process and Candidate Consideration (00:47:42)
A discussion was held regarding the hiring process, candidate consideration, and the steps to take resumes.

The meeting involved a discussion on the hiring process, focusing on candidate consideration and the steps required to take resumes. It was mentioned that the hiring process should include taking resumes, and there was a consideration of a candidate, Katie, for a position. There was also mention of the importance of formalizing the process and ensuring fairness in the hiring decisions.
Compensation and Role Adjustment Discussion (00:50:01)
The discussion focused on adjusting Katie's role and compensation during a temporary period.

The discussion continued about adjusting Katie's role and compensation during a temporary period. The commission considered increasing her compensation to the full director salary, acknowledging her ability to fill the role effectively. They discussed the less demanding nature of the upcoming period and how it would affect her responsibilities. The idea was to fairly compensate her while recognizing the temporary nature of the arrangement.
Standard Operating Procedures (SOP) Review (00:58:01)
The meeting reviewed the SOP to create consistency in hiring and departmental operations.

The meeting included a review of the Standard Operating Procedures (SOP) to establish consistency in hiring and departmental operations. It was noted that the SOP aimed to clarify roles, responsibilities, and processes, especially in light of vacant positions. The discussion highlighted the need for a structured approach to maintain operational continuity and ensure proper management of departmental functions.
Feedback on SOP and Operational Strategy (01:02:01)
Feedback was requested on the proposed SOP and operational strategy to handle staffing challenges.

Feedback was requested on the proposed SOP and operational strategy to handle staffing challenges. The discussion involved identifying potential improvements and adjustments to the SOP, considering the current staffing situation. There was an emphasis on creating a fail-safe system to ensure continuity in case of vacancies and the importance of having clear procedures in place.
Adjournment and Meeting Closing (01:04:01)
The meeting was adjourned after addressing final administrative matters and member comments.

The meeting was adjourned after addressing final administrative matters and member comments. There was a brief discussion on posting updates and handling incoming applications. The meeting concluded with a motion to adjourn, and members were thanked for their participation. The gavel was used to officially close the meeting.