Oshtemo Township Board of Trustees - June 23, 2026 Oshtemo Township Board of Trustees

Updated 1 day ago

The Oshtemo Charter Township Board reviewed and approved a strategic plan to guide the township's future development, discussed the introduction of an AI usage policy to ensure responsible use of technology, and considered amendments to the sewer hardship policy to ease financial burdens on residents. Public comments focused on environmental concerns, particularly regarding the proposed development of battery storage facilities and their potential impact on local wetlands and aquifers. The meeting highlighted ongoing community engagement and the township's efforts to balance growth with environmental stewardship.

Chapters

Welcome and Call to Order (00:02:43)
The meeting was called to order and attendees were welcomed, followed by the Pledge of Allegiance.

The meeting was called to order by the chairperson, who welcomed everyone to the Asmo Charter Township regular board meeting. Attendees were invited to join in the Pledge of Allegiance.
Roll Call (00:03:23)
Roll call was conducted, noting excused absences and remote attendance permissions.

Roll call was conducted, noting the presence of Trustee Kora, Treasurer Buszka, Trustee Chapman, and Trustee Cole. Trustee Ford was noted as excused due to a work matter. Clerk Farmer was attending remotely, and there was some technical difficulty confirming her location.
Approval of Agenda (00:06:06)
The board approved the agenda with two amendments for presentation and consideration items.

The agenda was reviewed, and it was proposed to move the strategic planning consultant's item to follow the consent agenda. Additionally, a presentation was added from Sean McBride of Metro Kalamazoo. These changes were approved by the board.
Public Officials and Community Partner Updates (00:08:17)
Updates were provided by a Road Commission representative, focusing on safety and quality of life efforts.

The Road Commission representative updated the board, highlighting safety concerns and the use of resources for community quality of life improvements. Discussion included addressing public comments and a tree replacement policy.
Work Session on Strategic Plan (00:10:18)
Dr. Peter Dams presented the outcomes of the strategic planning process, highlighting goals and objectives.

Dr. Peter Dams, the strategic planner, presented the board with the outcomes of the strategic planning process. The process included board interviews, retreats, and the development of goals and objectives. Discussion focused on implementation, progress tracking, and assigning responsibilities for objectives.
Construction Update from Public Works Department (00:30:03)
Public Works provided an update on current construction projects, timelines, and communication strategies.

The Public Works Department presented an update on construction projects, highlighting current progress, anticipated timelines, and the importance of communication with residents. They discussed the use of a new text message alert system for effective communication and the status of various roadworks.
Communication Outreach Effectiveness (00:39:00)
Discussion on the effectiveness of communication outreach, text alerts, and mapping gaps for resident notifications.

The meeting discussed the effectiveness of text alerts and efforts to map out gaps in communication. It was noted that by collecting addresses, they could target residents who were not receiving alerts and follow up with them through letters or door-to-door communication. The efforts led to increased enrollment in the alert system. Challenges such as messages going to spam were identified, and solutions were being worked on to address these issues. The importance of website updates regarding construction plans and the tracking of click-through rates for links shared with residents was highlighted.
Sewer and Construction Updates (00:42:00)
Updates on sewer projects, sidewalk completions, budget adherence, and future planning with transportation grants.

Updates were provided on the progress of sewer projects and sidewalk construction on Ninth Street. It was noted that the sidewalk was almost complete, with only a day of concrete pouring and paving left. The project was within budget and funded by a large transportation alternatives grant. Discussions included plans to set out pedestrian counters to collect usage data post-completion and the need to finalize a stormwater agreement with the Road Commission. The meeting also touched on the various styles of curbs used and the challenges they pose for maintenance.
Non-Motorized Path Maintenance (00:47:00)
Plans for maintenance and expansion of non-motorized paths, including coordination with developments and gap filling.

The discussion focused on the maintenance of non-motorized paths, with specific segments on West Main and H Avenue identified for upcoming work. The maintenance aligns with developments such as the TSMA development, and efforts are made to reduce the number of joints for long-term maintenance. There are plans to bid for construction in the fall and to fill in gaps to connect high-density residential areas to the existing network. The goal is to make incremental progress in connecting the network over time.
Traffic Calming and Road Maintenance (00:55:00)
Implementation of traffic calming measures and road maintenance strategies, including feedback and coordination with contractors.

The meeting covered the implementation of traffic calming measures on Green Meadow, where a speed table was installed. An equipment malfunction delayed the installation of additional speed humps. The importance of providing feedback from contractors on the design and installation process was emphasized. The meeting also highlighted the budgeted efforts for road maintenance and filling sidewalk gaps, with a focus on making connections across the network. Challenges in design and easement requirements were discussed.
Preventative Road Maintenance (01:01:00)
Overview of preventative maintenance strategies, including chip seals and paving schedules across the county.

The meeting detailed the preventative maintenance efforts on local roads, including chip sealing and paving. The Road Commission's approach to chip sealing throughout the county, moving in a counter-clockwise direction, was explained. The meeting also touched on the paving schedule and the importance of extending the life of roads through maintenance. Coordination with the Road Commission and the impact of these projects on local traffic were discussed, including the upcoming paving and resurfacing of Ninth Street.
Major Road Projects and Detours (01:09:00)
Updates on major road projects, including detours and coordination with the Road Commission for traffic flow.

The meeting provided updates on major road projects such as the widening of ramps and the addition of auxiliary lanes to improve traffic flow and reduce accidents. The impact of these projects on local traffic, including detours and signal timing adjustments, was discussed. The meeting highlighted the coordination with the Road Commission to manage increased traffic and the importance of monitoring and adjusting traffic signals as needed. The status of paving and concrete work was also updated.
Construction and Road Updates (01:10:44)
Discussion on RCKC Connect, project updates, and MyDrive map for construction and traffic information.

The meeting discussed the use of RCKC Connect for project updates and the MyDrive map offered by Mdot for construction and traffic information. The map provides data like current speeds and closures, and efforts are being made to share information across media and communication channels.
Ninth Street Sidewalk Project (01:12:14)
Appreciation for the completion of the Ninth Street sidewalk project which improved drainage.

The board expressed appreciation for the Ninth Street sidewalk project, which was completed successfully and significantly improved the drainage along the corridor. The project was praised for its positive impact on the area.
Comprehensive Plan and Road Safety (01:12:46)
Discussion on comprehensive plan, road widening for safety, and non-motorized paths.

The discussion revolved around the comprehensive plan and concerns about road safety, especially for bicyclists and pedestrians. There were talks about widening roads, adding shoulders, and the challenges faced with design standards and environmental impacts.
Communication and Utility Coordination (01:13:00)
Efforts to improve communication with private utilities and track installations for better coordination.

The meeting addressed the challenges of coordinating with private utility companies for communication and installation tracking. Efforts to improve relationships and communication with these companies were discussed, including working with the Miss Dig Damage Prevention Liaison to improve utility marking processes. The meeting also highlighted the importance of tracking fiber and cable installs and the ongoing efforts to build better connections with private utilities for improved project coordination.
Public Comment on Meetings and Transparency (01:16:17)
Public suggestions to make information from meetings more accessible on the website.

Suggestions were made to improve public access to information discussed in meetings by posting summaries or key points on the website, ensuring transparency and community engagement.
Board Discussion Topics (01:16:31)
Board members shared stories and discussed issues related to public communication, flags, and public criticism.

Board members shared experiences, including a personal story about a tattered flag, to emphasize the importance of public communication and understanding before making accusations. The discussion highlighted the need for transparency and careful consideration of public concerns.
Community Engagement and Art Projects (01:19:00)
Discussion on community engagement through art projects to address graffiti and beautify infrastructure.

The meeting included a discussion on community engagement through art projects to address graffiti on local infrastructure. The idea of involving local artists or schools to create murals or artwork on infrastructure as a way to deter graffiti and enhance community identity was proposed. The Friends of the Parks group is looking to support these initiatives financially and logistically, with the hope that involving the community will foster ownership and reduce vandalism. The meeting also touched on the potential for expanding these efforts to other areas with input from the community.
Planning Commission Update (01:26:29)
Update on planning commission meetings and coordination with county forums.

The board discussed the scheduling conflicts between township meetings and county-organized forums, emphasizing the importance of coordination to ensure participation from community members in both events.
Energy System Ordinance and Solar Ordinance Update (01:30:01)
Discussion on the status of energy system ordinance and integration with solar ordinance.

The board provided an update on the energy system ordinance, reviewing draft language and coordination with consultants for emergency response plans. The solar ordinance is being integrated into a comprehensive energy ordinance.
Public Comment on Tree Conservation and Road Safety (01:48:18)
Public concerns about tree removal for road safety and the impact on the environment.

Members of the public expressed concerns about the road commission's plans to remove trees for safety reasons. They highlighted the environmental benefits of trees and questioned the necessity of such drastic measures for road safety, urging the board to consider alternative solutions.
Public Comments on Traffic Calming and Grant Amendments (01:59:54)
Residents express concerns about traffic calming measures, opposing tree removal and suggesting grant amendments for speed limit reductions.

Community members voiced their opinions on the need for traffic calming strategies and the potential negative impact of removing trees. They advocated for amendments to grants to include speed limit reductions and educational resources instead of just clear-cutting trees, emphasizing the importance of maintaining natural barriers to prevent accidents.
Discussion of Almer Township vs. MPSC Court Case (02:01:42)
Update on Almer Township's legal case moving to Michigan Supreme Court, highlighting zoning and energy project issues.

An update was provided on the ongoing legal proceedings of Almer Township versus the MPSC, which involves questions about zoning authority and the regulation of industrial energy projects. The case, which has been partially ruled on by the Court of Appeals, is now being considered by the Michigan Supreme Court. Key issues include the township's ability to enforce zoning laws for energy projects and the implications for local governance.
Public Comments on Battery Storage and Township Communication (02:06:11)
Residents express concerns about battery storage projects, lack of communication, and transparency from the township.

Multiple residents, including Amanda Miller, raised concerns about the proposed battery storage projects, emphasizing the need for better communication and transparency from township officials. They questioned the safety and economic impact of such projects and criticized the township for inadequate responses to public inquiries. There was a call for more proactive dissemination of information via newsletters and alerts.
Board Responses to Public Comments (02:11:16)
Board members respond to public comments, emphasizing respect and clarifying their intentions to not censor citizens.

The board addressed the public comments, with members clarifying that there was no intention to suppress public opinion. They reiterated their commitment to facilitating open forums and community engagement while asking for mutual respect. There was also discussion on the township's involvement in the Supreme Court case and the potential for offering written or financial support to ongoing legal processes.
Approval of Consent Agenda (02:20:18)
The consent agenda, including meeting minutes and appointments, was approved with unanimous support.

The board reviewed and approved the consent agenda, which included the minutes from previous meetings and election commission appointments. There were no changes proposed, and the motion to approve was unanimously supported by all present members.
Discussion on Strategic Plan and Government Form (02:21:31)
Board discusses strategic planning, including the potential to change the form of government from township to village or city.

A detailed discussion took place regarding the township's strategic plan, which includes exploring whether the current form of government is best suited for future needs. The board discussed the possibility of transitioning from a charter township to a village or city to gain more local control over resources like road funding. Residents and board members expressed varying opinions on this matter, and the importance of public input and transparency in the decision-making process was emphasized.
Discussion on Delaying Decision (02:38:20)
Discussion on whether to delay a decision until the next meeting. Some members are in favor of delaying for further refinement of the process.

There was a discussion among the members about whether to delay a decision until the next meeting. Some members felt that delaying would allow for further refinement of the process, while others believed that they could work through the issue today. The process was public, and public input was involved at every step. The members agreed that they could either proceed today or take more time if needed.
Introduction of Mr. Sean McBride (02:42:56)
Mr. Sean McBride, Executive Director, and the chair of the board Kurt Artis from Metro Kalamazoo are introduced.

Mr. Sean McBride, the Executive Director, and Mr. Kurt Artis, the chair of the board of Metro Kalamazoo, are introduced to share some information at the meeting.
Presentation by Kurt Artema on Kalamazoo County Transportation Authority (02:43:31)
Kurt Artema, chair of the Kalamazoo County Transportation Authority, explains the structure and goals of the authority.

Kurt Artema, serving as chair of both the Kalamazoo County Transportation Authority and the Central County Transportation Authority, discusses the structure and roles of the two volunteer boards. The KCTA provides on-demand service to the county, while the CCTA serves the urbanized areas with fixed route bus service. The two boards were established to fairly allocate funding based on the service areas.
Discussion on Transit Corridors and Infrastructure (02:45:44)
Discussion on improving transit corridors and infrastructure to expand public transit access.

The board discusses the need to improve transit corridors and infrastructure to expand access to public transit. They are working with various groups, including the Road Commission, to identify corridors that lack access due to incomplete street elements. The goal is to study these corridors for potential transit service expansion and infrastructure development.
Presentation by Sean McBride on Metro and Public Transit (02:46:57)
Sean McBride discusses the services provided by Metro, including fixed-route buses and on-demand services like Metro Connect.

Sean McBride, CEO of Metro, presents on the various services offered by Metro, including the fixed-route bus system and Metro Connect, which provides on-demand transit services. He discusses the importance of public transit for job access, economic development, and providing mobility solutions for residents without reliable transportation. The presentation includes details on service areas, funding sources, and future initiatives, such as introducing more environmentally friendly buses and partnerships with community organizations.
Discussion on AI Usage Policy (03:07:18)
The board discusses the development and implementation of an AI usage policy to ensure responsible use in the workplace.

The board discusses the need for an AI usage policy to ensure responsible, ethical, and secure use of artificial intelligence in the workplace. They explain the process of developing the policy, which involved researching AI tools, industry trends, and legal compliance. The policy emphasizes human oversight and verification of AI-generated work. The board aims to balance productivity improvements with accountability and transparency.
Monthly Fire Report (03:12:52)
The fire chief presents the monthly fire report highlighting call volumes and recognizing the firefighter of the year.

The fire chief presents the monthly fire report, noting the high call volumes and instances of overlapping emergency calls. The report also recognizes Firefighter Cody Roberts as the firefighter of the year for his professionalism, dedication to training, and commitment to improving the department. Cody is actively involved in department committees and training initiatives, making him an outstanding representative of the fire department's values.
Discussion on Fire Department Operations and Staffing (03:17:06)
Discussion on fire department staffing, response strategy for multiple calls, and the role of medical first responders in the community.

The discussion covered how the fire department manages multiple emergency calls, dividing personnel between stations, and the role of paid on-call firefighters. The department's approach to handling medical emergencies was explained, including when to send two or four responders. Additionally, differences in service levels between departments, such as Comstock Township's move to EMT level, were discussed. The financial implications of upgrading service levels were also mentioned, with the conclusion that the current EMS response time negates the need for a higher level of service.
Community Involvement and Flag Protocol (03:22:13)
Discussion on community involvement and the handling of flag protocol by the fire department for certain holidays.

A question was raised about community involvement and the handling of the flag at half-staff on Memorial Day. The fire department was suggested to take responsibility for the flag protocol at fire stations, but concerns were raised about their availability during emergencies. The maintenance director confirmed that maintaining flag protocol is their responsibility, and the fire department will assist if needed.
Consideration of Public Sanitary Sewer Hardship Financing Policy (03:22:55)
Review of policy amendments to the public sanitary sewer hardship financing program to reduce resident burden and increase accessibility.

The board discussed amendments to the public sanitary sewer hardship financing policy. The policy provides financing options for residents connecting to public sewer systems. Changes include simplifying the application process, reducing restrictions, and aligning income requirements with current economic conditions. The amendments aim to address resident feedback and USDA suggestions, ensuring the process is accessible and financially feasible for more community members.
Public Comment on Battery Facility Development Concerns (03:31:13)
Residents expressed concerns about proposed battery facility development, potential environmental impacts, and lack of local regulations.

During public comments, multiple residents voiced opposition to a proposed industrial-scale battery facility in the township. Concerns included potential environmental hazards, impact on property values, and safety risks associated with lithium-ion batteries. Residents urged the board to adopt stronger local ordinances and mobilize community efforts to oppose the development. Suggestions included enhancing environmental protections, groundwater safety measures, and ensuring developers are accountable for any resulting damage.
Public Comment on Environmental and Development Concerns (03:42:56)
Residents shared concerns about environmental impacts, water quality, and overdevelopment in the township.

Additional public comments focused on concerns regarding environmental impacts from ongoing and proposed developments. Residents highlighted past pollution issues from industrial activities and stressed the importance of protecting local water quality. Fears about overdevelopment leading to loss of green space and community character were expressed. Suggestions for improved communication and proactive measures to safeguard environmental resources were made.
Committee Updates and Board Comments (03:45:33)
Board members provided updates on committee activities, including parks projects and public media issues, and discussed financial challenges related to franchise fees.

Board members shared updates from various committees. The Parks committee reported on upcoming events, including nature walks and community concerts. Efforts to enhance park facilities and engage the community were highlighted. The Public Media committee discussed declining cable franchise fees and the need for alternative funding strategies. The importance of maintaining financial sustainability amidst changing media consumption habits was emphasized.