Oshtemo Township - Township Board - April 28, 2026 Meeting

Updated 22 minutes ago

The Oshtemo Township Board reviews the Sewer Expansion Plan, Fire Department Monthly Update, the Vehicle Barn Renovation Project, and rejects the 2045 Comprehensive Plan and Master Streets Plan in the April 28, 2026 Board Meeting.

Chapters

Welcome (00:00:24)
The meeting was opened with a welcome to the Oshtemo Charter Township regular board meeting.

The meeting commenced with a warm welcome from the chair, inviting all attendees to the Oshtemo Charter Township regular board meeting.
Pledge of Allegiance (00:00:37)
The Pledge of Allegiance was recited by the attendees.

The meeting attendees stood and recited the Pledge of Allegiance to the flag of the United States of America, affirming their commitment to the Republic and justice for all.
Remote Location Identification (00:01:07)
Discussion on remote attendance for trustees who are out of town due to work commitments.

The chair announced that Trustee Ford and Trustee Cole are attending remotely due to work commitments, but no remote location identification is required for this meeting.
Core Values Reading (00:01:34)
Trustee Sikora read one of the core values of the Township, emphasizing fair treatment to all people.

Trustee Sikora was invited to read a core value of the Township, selecting 'fair treatment to all people' and highlighting its importance in the Township's operations.
Approval of Agenda (00:01:54)
The agenda was approved with changes, including adding a public works update and moving planning items.

The agenda was reviewed, and changes were proposed, including adding a public works update and moving planning items due to the planning director's availability. The changes were discussed, motioned, and approved.
Public Official and Community Partner Updates (00:04:23)
Time reserved for updates from community partners; no updates were provided due to absences.

The agenda reserved time for updates from community partners and elected officials. However, no representatives were present, and the chair noted the absence of regular contributors, sending well wishes to a Road Commission representative's family.
Work Session: Phase Two Sanitary Sewer Expansion (00:05:23)
Presentation on the Phase Two Sanitary Sewer Expansion, covering project scope, financials, and progress.

The work session began with a detailed presentation on the Phase Two Sanitary Sewer Expansion by public works director Horner. The presentation covered project scope, financial overview, procurement process, and anticipated construction timelines.
Public Works Project Update (00:11:00)
Discussion on ongoing public works projects, including updates on the sewer project and community impact.

The public works director provided an update on current projects, focusing on the sanitary sewer expansion, financial management, and community communication strategies. The discussion included project funding, timelines, and the importance of effective communication with residents.
Parking and Site Improvement Plan (00:27:08)
Presentation on the parking and site improvements for the vehicle garage to enhance security and functionality.

A presentation was given on the proposed improvements for the vehicle garage area, aimed at enhancing security for Sheriff's department vehicles and site functionality. The plan includes pavement replacement, lighting upgrades, and better access and circulation.
Planned Improvements to Park Area (00:32:33)
Discussion on traffic, reconfiguration of drives to eliminate conflict points, adding green spaces, gated drives, additional parking, and safety improvements.

The discussion focused on the need to manage traffic flow in the park area due to maintenance and resident usage. Planned improvements include reconfiguring drives to a one-way system to reduce conflict points, turning old drive areas into green spaces, adding gated drives with automated access for maintenance and Sheriff's department vehicles, and increasing parking availability. Safety measures such as lighting, covered parking, and the installation of a water and sewer connection for safety facilities like eye wash stations were emphasized.
Bidding Process and Project Costs (00:40:57)
Explanation of the bidding process for the construction project, discussing sealed bids, contractor interest, and the unexpected rise in project costs.

The bidding process involved sealed bids advertised in multiple venues to attract contractor interest. Two contractors submitted bids and participated in pre-bid walkthroughs. The winning bid exceeded the engineer's estimate due to market volatility and unexpected material cost increases, particularly for the carport and water service materials. The project will be funded through grant revenue, ARPA funds, and outlined as necessary maintenance in the CIP.
Committee Recommendations and Project Approval (00:43:00)
The cemeteries, buildings, and grounds committee recommends proceeding with the full project with all alternates due to no foreseeable cost reductions.

The committee reviewed the project and recommended proceeding with the low bidder for the full project, including all alternates. Key considerations included the lack of substantive changes that could lower costs, the improbability of future cost reductions, and the importance of completing the project comprehensively. The committee emphasized that delaying would likely increase costs and reduce future contractor interest.
Board Strategic Planning Retreat Feedback (00:44:47)
Board members discuss their experiences and feedback from the strategic planning retreat, highlighting the value of collaboration and planning.

Board members shared their feedback on the recent strategic planning retreat, expressing that it was a positive and necessary activity for the Township. They appreciated the opportunity to learn about each other's backgrounds and to discuss strategic goals openly. Some members felt the retreat allowed them to understand their colleagues better, which they believe will help in reducing conflicts and improving board cohesion. The facilitator was praised for effectively managing the session and encouraging productive discussions.
Public Works Construction Updates (00:53:01)
Updates on various construction projects impacting the township, including sidewalk installations and road improvements.

Anna Horner from Public Works provided updates on ongoing and upcoming construction projects. She detailed the progress of the Ninth Street sidewalk project, funded by a TAP grant, and explained the lane closures and restoration efforts involved. Horner also mentioned the US-131 and Stadium Drive interchange improvements by MDOT, highlighting the addition of lanes and the construction timeline. Other projects discussed included the KL Avenue and Ninth Street repaving efforts and their expected impacts on traffic. Coordination with the Road Commission and other entities was emphasized to manage traffic flow and ensure project completion.
Public Works Updates (01:04:07)
Discussion on upcoming non-motorized path projects, path repairs, and media communication coordination with various agencies.

The meeting covered upcoming projects including a non-motorized path along Drake Road to Westport Trails. Coordination with developers and other agencies was discussed to ensure a seamless construction process without joints in the pavement. The public works department is working to keep the community informed about these developments.
Public Comment (01:23:38)
Resident comments on the proposed battery energy storage system (BESS) location and the use of ad-hoc committees.

During the public comment section, residents expressed concerns about the noise and environmental impact of the proposed BESS in a rural residential area. Another resident advocated for the use of ad-hoc committees to enhance public input and facilitate the township's decision-making process.
Consent Agenda Approval (01:31:17)
The board reviewed and approved the consent agenda without any changes.

The consent agenda was presented, and there were no requests for changes. A motion was made and seconded to approve the consent agenda, which was then unanimously approved by the board.
Fire Department Report (01:32:29)
Fire Chief presented the monthly report highlighting operational stability, staff training, and equipment maintenance issues.

The fire department maintained strong operational performance with no service disruptions. False alarms are being addressed to reduce unnecessary call volume. The department is managing rising maintenance costs and continues to focus on training and professional development. The need for a dedicated mechanic was discussed due to frequent apparatus maintenance.
Rezoning Request - Second Reading (01:40:35)
The board conducted the second reading and approved the rezoning request for part of a property on H Avenue to facilitate a family property division.

The rezoning request involved changing portions of two parcels from agricultural zoning to rural residential zoning. The adjacent property owner was contacted and had no objections. The board voted to approve the rezoning, completing the second reading and adoption of the zoning map change.
Zoning Ordinance Text Amendments - Second Reading (01:43:09)
The board reviewed and approved the second reading of miscellaneous text amendments to the zoning ordinance to modernize and clarify certain provisions.

Text amendments were proposed to update lighting limits for safety in commercial and multi-family areas and to simplify provisions that were deemed unnecessarily complex. The board conducted the second reading and approved the amendments, which had been discussed in detail in a previous meeting.
Discussion on Comprehensive Plan and Master Streets Plan (01:45:32)
The board reviewed the comprehensive plan and master streets plan, identifying areas needing refinement and considering a resolution to reject and revise the plans to honor the Harris family.

During the comprehensive plan review, several areas requiring further refinement were identified, including the need to honor the Harris family in the history section. The board discussed the necessity to reject and revise the plans to incorporate these changes before adopting. The comprehensive and master streets plans are companion documents and should move forward together for adoption. The public works department is pursuing a grant that requires the master streets plan to be adopted.
Resolution to Reject and Revise Comprehensive and Master Streets Plans (01:50:00)
The board considered a resolution to reject the comprehensive and master streets plans for further refinement and public hearing.

The board discussed and moved to adopt a resolution to reject the comprehensive plan and master streets plan. This decision was based on the need for further refinement and public hearing to incorporate changes such as recognizing the Harris family, an important historical aspect of the township.
Public Comment on Resolution (01:51:15)
No public comments were made regarding the resolution to reject the plans.

The meeting chair opened the floor for public comments on the resolution to reject and revise the comprehensive and master streets plans. Seeing none, the chair closed the public comment period and moved into board deliberation.
Board Deliberation and Vote on Resolution (01:51:56)
The board deliberated and voted on the resolution to reject and revise the plans, resulting in a 6-0 adoption with one member absent.

The board engaged in deliberation on the resolution to reject and revise the comprehensive and master streets plans. Following the discussion, a motion was made and seconded, and the resolution was adopted with a 6-0 vote, with one trustee absent.
Discussion on Phase Two Sewer Contract (02:04:00)
Board discussed the conditional award of the phase two sewer contract, addressing concerns over bid estimates and project execution.

The board reviewed the phase two sewer project, discussing the bid estimates and contractor selection process. Concerns about cost differences in bids were addressed, with explanations provided for market volatility and construction methods. The board considered a resolution to award the contract conditionally, pending bond closure.
Discussion on vehicle barn site improvement projects (02:19:44)
Discussion on the vehicle barn site improvement project focusing on cost savings and long-term goals for the township.

The meeting discussed the vehicle barn site improvement project, addressing concerns about market volatility and costs. There was a discussion on potential cost savings in the project, such as reusing suitable subbase materials and optimizing water service permits. The project aims to create a safe space for the maintenance department and secure parking for the Sheriff's department. The discussion included considerations for future township growth and the need to protect investments and equipment. Board members debated the inclusion of additional facilities like a restroom and the overall investment's necessity for the community.
Public Comment on Vehicle Barn site improvement project (02:27:44)
Public comment regarding the vehicle barn site improvement project, asking about potential uses for the maintenance barn.

A member of the public commented on the vehicle barn site improvement project, inquiring if the maintenance barn could be used for fire truck mechanics to reduce the need to drive to Comstock.
Motion to award contract for vehicle barn site improvements (02:28:20)
Motion to award the contract for vehicle barn site improvements to Bama Construction was passed.

The board moved to award the contract for the vehicle barn site improvements to Bama Construction. The motion was supported by Clerk Farmer and Treasurer Buszka and was passed with a vote of six in favor and one absent.
Update on texting program (02:29:47)
Update on the status and selection of a vendor for the township's new texting program.

An update was provided on the township's new texting program. After evaluating several vendors, Easy Texting was selected for its user-friendly interface and cost-effectiveness. The program will be piloted at a fraction of the initial estimated cost, with plans to bring a report back on engagement and success.
Public Comment Session (02:34:31)
Open floor for public comments, with no public comments made during this session.

The floor was opened for public comments, but there were no comments from the public during this session.
Board Member Comments and Committee Updates (02:34:45)
Board members provided comments and updates on various committee activities and ongoing projects.

Board members provided updates on various topics, including the Oshtemo Friends of the Parks group activities, the progress of the flagpole project, invasive plant removal efforts, and the Road Commission chats event. Discussions also included updates on Township vehicle purchases and the challenges faced by staff due to current vehicle issues.
Community Engagement Survey Results (02:51:55)
Summary of results from a community engagement survey indicating the preferred day for community conversations.

A short survey regarding community engagement and conversations was sent out. Overwhelmingly, the first Thursday of the month was the most selected day of the week. An additional question will be sent out to finalize the details. The media communications director is collaborating to create marketing materials for regular communication.
Election Impact on Meeting Locations (02:52:40)
Due to the upcoming election, alternative meeting locations are being considered to accommodate full occupancy.

The upcoming election will result in all rooms being full of people, necessitating a change in meeting locations. If the weather permits, meetings will be held at the gazebo in the park. Alternatively, the fire station will be used as a venue if the weather is not favorable.
Police Committee Update (02:53:02)
The police committee had a productive meeting with former officer Troy Faulk, and future sessions are planned.

The police committee had a productive meeting with former Oshtemo officer Troy Faulk. The next meeting has been scheduled, and a work session will be conducted to discuss the committee's findings and plans.
Road Commission Collaboration (02:53:23)
The Road Commission is working with the board on policy changes following a productive joint meeting.

The managing director of the Road Commission contacted the board to share internal developments since their joint meeting. Another internal staff meeting is scheduled to collaborate on policy changes.
Genesee Prairie Storm Damage Cleanup (02:53:52)
Maintenance is addressing storm damage at Genesee Prairie, with downed trees being cleared.

Recent storms caused trees to fall in Genesee Prairie. The maintenance director is working on clearing the debris. Board members are informed in case of inquiries from the public.
Burn Ordinance Discussion (02:54:07)
Discussion on potential changes to the burn ordinance to align with board and community tolerance.

The board will revisit the discussion on the burn ordinance. A presentation was previously given, but further direction is needed to determine the board's and community's tolerance for changes.
Wastewater Commission Negotiations (02:54:34)
Intensive negotiations are underway for the Wastewater Commission, with hopes of reaching an agreement.

Negotiations for the Wastewater Commission are entering a deep dive phase. Full-day negotiations are occurring, with a hopeful outcome if an agreement can be reached.
Data Centers and Energy Storage Planning (02:54:55)
A moratorium on data centers is in place; planning continues for battery energy storage.

There is a current moratorium on data centers, and planning is ongoing for battery energy storage. An online learning session on data centers is scheduled, and attention is needed to ensure the moratorium remains effective.
Adjournment (02:55:17)
The meeting was adjourned with a note of appreciation for participants.

The meeting concluded with expressions of appreciation for those attending and participating. The meeting was officially adjourned.