Oshtemo Township - Township Board - January 27, 2026 Meeting

Updated about 18 hours ago

The board reviewed the implementation of a Red Med Box intended to provide a safe disposal option for medications at the Township Hall, utilizing opioid settlement funds. The board also discussed the planning and location for a potential holiday event, emphasizing the importance of selecting a suitable venue, with strong interest in hosting it at the Township Hall to foster a community hub atmosphere. Additionally, updates on the strategic planning process were shared, including the engagement of a consultant to assist with board retreat planning. Public comments raised concerns about transparency and the potential environmental impact of battery energy storage systems (BESS), highlighting community interest in the township's environmental policies.

Chapters

Call to Order and Pledge of Allegiance (00:00:40)
The meeting was officially called to order, and attendees were invited to join in the Pledge of Allegiance.

The meeting commenced with the official call to order, followed by the recitation of the Pledge of Allegiance led by the presiding officer. Attendees stood and pledged allegiance to the flag of the United States of America.
Remote Location Identification (00:01:18)
Treasurer Lushka is absent and on vacation; her absence does not impact quorum or voting.

The board noted the absence of Treasurer Lushka, who is on vacation. It was confirmed that she would not join remotely, and her absence does not affect the board's ability to conduct business or vote.
Township Mission, Vision, and Core Values (00:01:45)
Trustee Chapman shared a core value focusing on providing value-conscious technology.

Trustee Chapman was invited to share a core value of the Township, emphasizing the commitment to provide the best value-conscious technology currently available, aligning with the Township's mission and vision.
Approval of Agenda and Amendments (00:02:06)
The agenda was approved with amendments, including rearranging discussion items and adding meeting minutes to the consent agenda.

The board discussed the current agenda, with a proposal to switch the order of some items for efficiency. Amendments included moving the red med box presentation and including additional meeting minutes in the consent agenda for approval. The board proceeded to vote on these changes.
Public Officials and Community Partner Updates (00:06:13)
Updates were given by the Kalamazoo County Road Commission about road funding and upcoming meetings with local officials.

Representatives from the Kalamazoo County Road Commission provided updates on road funding challenges due to changes in gas tax configurations. They discussed their efforts to maintain funding levels for local projects and invited board members to an upcoming joint meeting to discuss issues further.
Public Comment (00:11:00)
A public comment was made regarding renewable energy sources and an environmental committee.

During the public comment section, Mr. Morrison addressed the board, advocating for investment in local renewable energy sources and the establishment of an environmental committee to provide research and expertise on such issues.
Consent Agenda Approval (00:15:27)
The consent agenda was approved with a change to reflect remote participation issues in the previous meeting minutes.

The board reviewed the consent agenda, which included meeting minutes. A change was requested to note a board member's remote participation issue due to technical difficulties. With this amendment, the consent agenda was approved by the board.
Driver Operator and Accountant Job Descriptions (00:18:14)
New job descriptions for Driver Operator and Accountant were discussed and approved to align with current needs and standards.

The board discussed the creation of a new Driver Operator job description and revisions to the Finance Manager position, now titled Accountant, to better meet the Township's needs and attract suitable candidates. The changes were approved unanimously.
Red Med Box Presentation (00:26:36)
A presentation on installing a red med box for safe medication disposal was given, highlighting its benefits and low cost.

David Cobb presented on the benefits of installing a red med box at the Township Hall, which provides a safe and environmentally friendly way for residents to dispose of medications. The project is low-cost due to available opioid settlement funds and requires minimal staff involvement.
Discussion on Medication Disposal Program (00:35:09)
The board discussed a proposal for a medication disposal program at the fire department, addressing community safety and environmental concerns.

The meeting covered the proposal to use opioid settlement funds to set up a medication disposal program at the fire department. The fire chief identified a need as residents often ask to drop off medications. The program aims to provide a safe way to dispose of expired or unused medications, preventing environmental contamination and accidental ingestion by children. Various locations for the disposal box were discussed, with the lobby being favored for visibility and safety, but suggestions were made to consider placing it at the entrance for better access. The program would require approval from the sheriff, and there was also discussion about whether sharps disposal could be integrated. The board showed support for moving forward with the program, and plans to communicate with the community through newsletters and press releases.
Proposal for a Holiday Event and Tree Lighting Ceremony (00:44:20)
The board considered organizing a community holiday event with a tree lighting ceremony, discussing potential locations and logistical considerations.

Trustee Sikora initially proposed the idea of a tree lighting ceremony. An internal committee was formed to plan the event, considering several locations such as Township Hall, Fletcher Field, and Drake Farmstead. The committee had met twice to discuss the event. Township Hall was favored as the location to align with the vision of creating a community hub. Ideas included a candle walk, memory walk, and collaboration with local community groups. Trustee Sikora expressed disappointment at not being included in initial planning meetings, despite originating the idea. The board discussed ensuring inclusivity and acknowledged the need for better communication. The event aims to foster community spirit and could include features like a reindeer farm and hot chocolate. The board agreed to focus efforts on hosting the event at Township Hall.
Board Retreat and Strategic Planning Meeting (01:03:14)
An internal strategic planning meeting was held to outline goals and expectations for a board retreat, with positive feedback on the initial discussion.

The board had previously awarded a contract for a board retreat and held its first strategic planning meeting. Chairman Kristen and Trustee Dusty reported that the meeting was productive, with discussions focused on outlining goals and expectations for the strategic plan. An example from the airport helped provide a framework for the board's planning. The meeting was well-received, and the board expressed optimism about developing a comprehensive strategic plan moving forward.
Discussion on Complementary Projects (01:04:52)
The board discussed projects that will complement existing documents like the organizational review and master plan, including interviews and public meetings.

The board discussed how a current project is intended to complement other existing projects, such as the organizational review and master plan. The next steps include David coordinating with Pieto to reach out to board members for interviews, which could be phone, Zoom, or in-person. The board retreat, which is a public meeting, will be scheduled soon and is expected to be two half days. Public comments will be taken at the start of the retreat.
Board Member and Committee Updates (01:20:00)
Board members provided updates on committee activities and expressed opinions on issues like the BESS and community safety.

Trustee Cole expressed frustration over not being able to participate in the last meeting due to technical issues and shared concerns about the BESS, emphasizing the need for thorough research and safety. Trustee Ford mentioned missing a police committee meeting and had no updates. Trustee Chapman discussed the planning commission's activities, highlighting the importance of involving regional representation in decisions affecting the community. The need for thorough research and careful consideration of community safety and environmental impact was emphasized.
Discussion on BESS and Community Impact (01:30:00)
Board members and residents discussed the potential risks and community impact of BESS facilities, emphasizing safety and thorough research.

The board and residents engaged in a discussion about the potential risks associated with Battery Energy Storage Systems (BESS) and their impact on the community. There was a strong emphasis on ensuring these facilities are safe and do not pose a threat to the community’s natural resources or public health. Trustee Cole highlighted the importance of thorough research and expressed opposition to allowing such facilities unless they are proven safe. There was also mention of the need for regional cooperation and sharing information to manage these issues effectively.
Public Comment on Housing and Shelter (01:35:39)
Trustee Chapman emphasized the need for churches and businesses to open their doors to the homeless during cold weather, citing the inadequacy of current shelters and the importance of community support.

Trustee Chapman addressed the issue of homelessness in the community, particularly focusing on the cold weather and the lack of sufficient shelters. He urged churches to open their doors to those in need, highlighting that his offices in Muskegon allowed anyone to stay during business hours. He called upon the community to be kind and proactive in providing shelter, as many people are homeless but not visible. Shelters are often full, and during cold weather, they may open during the day, but this is not always the case. He stressed the importance of not ignoring people living in cars or non-optimal situations and encouraged churches to open their doors.
Parks Committee Report (01:37:17)
The Parks Committee reported on updates to the Fruit Belt Rail Trail and announced dates for upcoming events at local parks, including a car show and disc golf tournaments.

A trustee reported on the recent Parks Committee meeting. Updates were given on the Fruit Belt Rail Trail, and the parks director announced dates for returning events. The Kazu PI's car show will be held at Fletcher Field, where it has had excellent turnout in the past. Additionally, two Great Lakes disc golf events are scheduled at the Township park. These events are expected to attract significant participation, and residents are encouraged to mark their calendars and look for more information.
Early Voting Agreement Update (01:38:18)
Clerk Farmer reported that Richland Township rejoined the early voting agreement, resulting in cost savings and maintaining the original agreement.

Clerk Farmer updated the board on the status of the early voting agreement. Previously, Richland Township had left the agreement, prompting the need for a new agreement. However, in an unexpected turn of events, Richland Township has rejoined, which results in further cost savings for the participating townships. Therefore, the original agreement will remain in place, and there will be no need to bring a new agreement before the board.
Michigan Township Association Conference Announcement (01:39:00)
Members were reminded of the upcoming MTA conference in April, which does not conflict with board meeting dates, providing a great learning opportunity.

The chair reminded board members about the upcoming Michigan Township Association (MTA) conference in April. This year, the conference does not conflict with the board meeting dates, offering a unique opportunity for attendance. Members were encouraged to consider attending the conference for its valuable learning experiences, as it provides insight into what other communities are doing. Those interested in attending were advised to contact the chair or David for assistance.
Countywide Energy Storage and Data Centers Discussion (01:39:54)
A moratorium on battery energy storage and data centers was discussed, emphasizing the need for countywide collaboration and shared learning platforms.

The chair discussed the city of Portage's moratorium on battery energy storage and data centers, noting its impact beyond the city's borders. At the recent supervisor's meeting, the chair had an introductory conversation with the county board chair about the county taking the lead in providing a platform for shared learning across communities. This would involve convening various governments to learn together about these topics, as they are countywide issues. The chair expressed hope that the county could facilitate a shared learning experience for all involved communities.
Committee Vacancy Announcements (01:41:41)
Vacancies on the planning commission and zoning board of appeals were announced, with applications available on the website and social media.

The chair announced that there is a vacancy on the planning commission and a vacancy for the second alternate on the zoning board of appeals. Information regarding these vacancies will be posted on the township's social media channels, and applications are available on the township's website. Links to these applications will be included in the social media communication. Community members interested in serving or who have questions about the application process are encouraged to reach out for more information.
Red Med Box Eligibility and Location (01:42:43)
The township is eligible for a red med box due to the presence of a satellite sheriff station, which allows for one box to be provided.

The chair addressed a previous inquiry regarding the red med box, stating that the township is eligible for one due to having a satellite sheriff station. This eligibility is specific to townships with a sheriff's presence, and thus, only one red med box will be provided at this time. The chair assured that they would confirm this with the sheriff but believed this to be the correct information.
Board Retreat and Resident Feedback (01:43:18)
Feedback from residents and board retreat discussions were acknowledged, with plans to incorporate comments into future meetings and resources.

The chair thanked members for their comments and feedback regarding the board retreat, noting that these have been taken into consideration. Additionally, the chair shared that they had a conversation with a resident who provided a list of resources on various topics, including energy storage and renewable resources. These resources were forwarded to the planning director and legal department for review to determine if they should be included on the township's website. The chair encouraged residents to share any additional information that could be beneficial for the community.
Burn Ordinance and Sewer Rate Discussions (01:44:44)
Upcoming discussions on the burn ordinance and regional sewer rate negotiations were highlighted, indicating ongoing progress in these areas.

The chair announced that conversations regarding the township's burn ordinance would be brought forward for board education and discussion on future direction. Additionally, the Kalamazoo Regional Water and Wastewater Commission is set to meet next week, with ongoing negotiations aimed at establishing uniform sewer rates across all system users. The chair noted that progress is being made in these negotiations, which are important for ensuring fair and consistent rates for all users.
Buildings and Grounds Committee and Branding Guide (01:45:38)
The committee will review a new brand guide for the township, aligning with decisions on a new website and marketing strategy.

The chair reported that the Buildings and Grounds Committee would meet later this week and receive a preview of a new brand guide developed by the media and communications director. This guide is part of ongoing efforts to decide on a new website by the end of the year and includes strategies for a unified township look. The professional expertise of the communications director is being utilized to ensure best practices in marketing and communication are followed throughout township initiatives. The board will have the opportunity to review and provide input on these branding and communication strategies.
HR Work Group and Review Process Update (01:46:55)
The HR board work group updated job descriptions and launched the annual review process, which is now underway.

The chair updated the board on the activities of the HR board work group, which met to discuss changes to job descriptions that were approved by the board. Additionally, the annual review process has been updated and was launched this week. This process is now actively underway, ensuring that evaluations and feedback are being collected in a structured manner. The updates made to the review process aim to enhance clarity and consistency in how evaluations are conducted across the township.
Kalamazoo County Event Center and Discover Kalamazoo (01:47:00)
Discover Kalamazoo is leading a project on the event center, with plans to present draft site plans to the board for feedback.

The chair informed the board about ongoing conversations regarding the Kalamazoo County Event Center Assessment District and Authority Board. Discover Kalamazoo, which is leading the project, has talented staff working to inform the development. The chair plans to invite Discover Kalamazoo to present the draft site plan to the board, possibly at the next February meeting. This presentation aims to gather feedback from the board on the plan's contents, allowing for community input and collaboration on the event center's development.